Availability & Booking
All requests to use the theater must be submitted using our online form. Because of high demand for use of the Wisconsin Union Theater, all groups wishing to use Shannon Hall or the Play Circle are required to submit a formal request by filling out the Theater Usage Request Form.
Be prepared to provide information such as: Contact Info, Group Name/Type, Venue, Event Type, Description, Start/End Time, Admission Information, Days Required for Event, Estimated Attendance, and Three Possible Event Date Choices
Only requests submitted via this form will be considered. You will be contacted by union staff shortly after submitting the form. Groups may request specific dates or may request a date range. Events that have flexible date options are more likely to be accommodated.
Submitting a request does not guarantee space in the theater; a booking is completed once theater availability has been confirmed and a contract has been signed. If you need assistance filling out the form or if you have questions about the booking process, please contact Heather Good.
Booking is not done on a “first-come, first-served” basis. Priority will be given to groups/events that:
A $500 non-refundable deposit may be required in order to sign a usage agreement. Deposit is applied as payment towards final invoice.
For holds (no signed contract):
For confirmed reservations (signed contract):
|Cancellation Timing||Room Usage||Labor||Box Office|
|Cancellation takes place at least 4 weeks prior to event, and the event is not on a Friday, Saturday or Sunday||None||None||If ticketed, customer is still responsible to pay box office set-up fee & per ticket printing fee|
|Cancellation takes place at least 4 weeks prior to event, and the event is scheduled for a Friday, Saturday or Sunday||Customer is responsible for room usage charges||None||If ticketed, customer is still responsible to pay box office set-up fee & per ticket printing fee|
|Cancellation occurs less than 4 weeks out, but more than 1 week out||Customer is responsible for room usage charges||Customer is responsible for labor charges equal to 2.5 hours of labor per person assigned to the event||If ticketed, customer is still responsible to pay box office set-up fee & per ticket printing fee|
|Cancellation occurs less than 1 week out||Customer is responsible for room usage charges||Customer is responsible for full labor charges||If ticketed, customer is still responsible to pay box office set-up fee & per ticket printing fee|
Note: all deposits are non-refundable and applied to any applicable charges for cancelled events
Setting Rehearsal & Day-Of-Show Schedule
Rehearsal for a live performance event is an important time for establishing sound and light cues, helping performers familiarize themselves with the space, and preparing for your event. The rehearsal is also a critical time for our stage crew to learn what they need to know in order to make your performance a success. When thinking about how to schedule your rehearsal and performance times, please keep the following things in mind:
Backstage information for performers and sample scripts are available upon request.
At least 8 weeks before event:
2 weeks before event:
After the event: