University of Wisconsin-Madison (opens in new window)

Banquet Event Request

Please complete this form to request a banquet space in either Memorial Union or Union South. Request should be submitted at least one month prior (and no more than 18 months prior) to the proposed event. Scheduled events and activities are subject to Wisconsin Union policies, procedures, and guidelines. The Campus Event Services Office is open from 8 am - 4 pm, Monday through Friday, if you have questions or concerns regarding your space request. Please consider accessibility when planning your event and visit Accessibility @ UW–Madison for information. 

This form is intended only for REQUESTS; it does not guarantee that the space is available or reserved. You will receive a response from an Event Planner in our office within three business days with follow up.


Is your group exempt from State of Wisconsin sales tax?
Have you hosted this event at the Wisconsin Union in the past?
Would you like this event to be open to the public?
Building Preference
Room preference (Check all that apply. Please note: this will not guarantee the room):
Will you need breakout spaces?
Do you need catering?
What type of catering would you like for your event (check all that apply.)
Do you plan to have amplified sound or bring in sound equipment for your event?
Is your event primarily geared toward/intended for minors under the age of 18?
Will you be bringing in a speaker/presenter from outside of the University of Wisconsin Madison?
Is the speaker receiving payment for their appearances?
Does the speaker make appearances at other colleges, universities, venues?
Do you have any concerns about security or anticipate needing any assistance from the university to make sure you’re able to hold your event without any disruptions?
Will you be requesting a stage set-up?
Do you need an accessible ramp for the stage?

It is the event host’s responsibility to ensure access for disabled individuals. Check with speakers/presenters and participants to determine if a ramp is needed.

Additional services requested (check all that apply)
Audiovisual and equipment requested (check all that apply):

Consider multimedia accessibility for any videos or presentation content. Hosting a hybrid event? Use the How to host inclusive hybrid meetings guide.

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