Photo/Video Approval Request

Prohibited Photography and Videography

Under no circumstances will any photography or videography be permitted on the Hoofers, Goodspeed, swimming or Outdoor UW piers near Memorial Union.
Capturing photography or videography for the purpose of selling those images or footage or monetizing resulting photos or video is prohibited by University policy: https://policy.wisc.edu/library/UW-202. Doing so in violation of policy and potentially trademark law may result in legal action.
Capturing photography or videography for the promotion of a business, organization, person, artist, band, or non UW-Madison entity. Doing so in violation of policy and potentially trademark law may result in legal action.
Drone use over University property for the purpose of filming is generally not permissible per University policy: https://policy.wisc.edu/library/UW-202.

Professional Photography and Filming

Non-media professional photographers and videographers, complete the form before capturing any images or video on Union/UW-Madison property.

Our team will review your form responses and be in contact with you soon with a decision. Please allow at least four, non-holiday business days (Monday-Friday) for a response.

By completing the form below, you agree that your effort will NOT:

Disrupt the routine functioning of the Wisconsin Union
Interfere with patrons and their right to privacy.
Interrupt patrons' experiences.
Include any of the aforementioned prohibited efforts
Violate UW-Madison or Wisconsin Union policies
Violate laws, including but not limited to trademark usage laws
Impact egress or safety
Require patrons to relocate

You also agree to adhere to staff requests on-site to modify your effort.

Before proceeding, you must review the information in this policy. It is your legal responsibility to comply with this policy: https://policy.wisc.edu/library/UW-202. For questions about the policy, please reach out to the contact listed on the policy webpage.

Journalists Only

Journalists with questions about photography or videography at Memorial Union, Union South or other Wisconsin Union-run spaces, such as the Fluno Center, can contact our communications team lead at sbreneman@wisc.edu. Journalists do not need to complete the form below.

Building management may make contact with journalists to ensure adherence to campus photography and videography policies. Advance outreach can help minimize interruptions to journalists' work. Thank you.

Form Attestation Agreement

By submitting the form on this page, you affirm that all information and statements provided are true, accurate, and complete to the best of your knowledge. You understand and acknowledge that:

Providing false, misleading, or incomplete information on this form may subject you to civil, criminal, or administrative penalties. UW-Madison and Wisconsin Union policies can be found here: policy.wisc.edu. Proceding in violation of policies and/or laws regardless of form completion may subject you to civil, criminal or administrative penalties.
The information submitted may be subject to verification by relevant authorities. You agree to cooperate fully and provide additional supporting documentation, if requested.
In the event of misrepresentation or a fraudulent submission, you agree that the Wisconsin Union, the University of Wisconsin-Madison and the University of Wisconsin System retain the right to pursue all available legal remedies against you.

First Name:

Last Name:

Company Name (if applicable):

Phone:

Email:

Purpose of film/video/photo - For what will the resulting images and/or video be used? Where will the the photos and/or video appear?

Briefly describe the content/scope of the project:

Location you are requesting (i.e. Terrace, Union South lobby, etc.):

Equipment you will be using (lights, props, etc.):

Date you are requesting to capture photo/video (If a specific date is not available, please return to this form and complete it when it is.): :

Start and end times (If not available, please return to this form and complete it when they are.):

Online Signature:

I agree that the images obtained here will not be used to promote an organization that is not part of UW–Madison or a company and will not be sold or monetized.

By typing my full name in this box and submitting this form, I agree to abide by the conditions set by the Wisconsin Union and the University of Wisconsin-Madison.

Date of acknowledgement (today's date):