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Audio Visual Technology

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  • HostEvent 780x460 0002 Conf Services

  • HostEvent 780x460 0005 Equipment

Audio/Visual Services & Equipment

The Wisconsin Union offers a wide range of audio/visual and presentation equipment for use at events at Memorial Union, Union South and the Red Gym.

Event equipment can be reserved through your Campus Event Services event planner as soon as your event is scheduled. Our friendly team of event and building managers are available to assist you with your rented equipment use or answer any questions on the day of your event. 

You may bring in your own equipment, but we do not provide technology support for non-Wisconsin Union equipment.

Meeting Room Equipment & Services Pricing

  • A/V PROJECTION PACKAGES

    Registered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Large Banquet Hall or Marquee Theater
    Includes data projector, screen, audio, projector cart, extension cord, power strip and A/V support

    $0.00 $165.00 $275.00
    All Other Meeting Rooms
    Includes data projector, screen, audio, projector cart, extension cord, power strip and A/V support

    $0.00 $100.00 $225.00
    Screen & Support
    Includes screen, projector cart and A/V support

    $0.00 $36.30 $55.00
  • AUDIO PACKAGESRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Handheld Microphone
    First one, includes cord

    $0.00 $0.00 $0.00
    Handheld Microphone
    Each additional, includes cord

    $4.00 $12.00 $20.00
    Handheld Microphone
    (wireless)

    $13.20 $40.00 $66.00
    Wireless Lapel Microphone
    (CURRENTLY UNAVAILABLE)

    $13.20 $40.00 $66.00
    Amplification of outside equipment
    (each item)

    $0.00 $15.00 $25.00
    Press Box
    ("Mult Box")

    $13.20 $40.00 $66.00
    In Room Music

    $0.00 $0.00 $15.00
    Boom Box
    (CD/AM/FM)

    $0.00 $12.00 $20.00
  • VIDEO PACKAGESRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    BluRay DVD Player

    $6.00 $18.00 $30.00
    70" LCD TV


    $25.00 $75.00 $125.00
  • COMPUTER/DATA/PHONES

    Registered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members

    Laptop Computer
    Includes wireless remote control

    $25.00 $75.00 $100.00
    Wireless Remote Control for Laptop
    $50 fee if not returned
    $3.75 $11.25 $15.00
    Phone Line
    (per line per day)

    $11.25 $33.75 $45.00
    Conference Phone
    (does not include phone line)

    $8.75 $26.25 $35.00
  • PIANOSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Baby Grand Piano
    Available in limited rooms only

    $25.00 $75.00 $100.00
    Upright Piano

    $0.00 $56.25 $75.00
    Electric Piano
    (Memorial U. Only)
    $0.00 $37.50 $50.00
    Piano Tuning

    $150.00 $150.00 $150.00
    Piano Moving Fees
    During an event (Grand/Upright)

    $25/$12.50 $75/$37.50 $100/$50
  • SOUND SYSTEMSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Portable Sound System
    SLT labor rates are additional

    $82.50 $247.50 $330.00
    Outdoor Lecture Sound System

    $25 $75 $100
  • LIGHTINGRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Stage Wash
    SLT labor costs are additional

    $27.50 $82.50 $110
    Banquet Hall Theatrical Lighting – Basic
    Up to six theatrical lighting fixtures SLT labor costs are additional

    $73.75 $221.25 $295.00
    Banquet Hall Theatrical Lighting – Advanced
    Up to 12 theatrical lighting fixtures SLT labor costs are additional

    $110.00 $330.00 $440.00
    DJ Dance Lighting System
    SLT labor costs are additional

    $21.25 $63.75 $85.00
    Gobo
    Standard or user-provided size b

    $25.00 $75.00 $100.00
    Gobo
    Custom – requires 3 weeks’ notice to order

    $75.00 $150.00 $200.00
    Uplighting – Basic
    Up to six uplights

    $55.00 $165.00 $250.00
    Uplighting – Elegant
    Up to twelve uplights

    $100.00 $300.00 $400.00
  • MISCELLANEOUS EQUIPMENT & SERVICESRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Banner Hung in Event Room

    $18.75 $56.25 $75.00
    Extension Cord

    $0.00 $3.75 $5.00
    Laser Pointer- Green
    (high-powered)

    $3.75 $11.25 $15.00
    Power Strip

    $0.00 $3.75 $5.00
    Security Core/Lock
    Per door, one time fee- NOT daily

    $18.75 $56.25 $75.00
    Stage Sections
    6’X 8’, 18” or 24” high, includes stage skirting

    $10.00 $30.00 $40.00
    Pipe & Drape
    (per 10 foot section)

    $12.50 $37.50 $50.00
  • DISPLAY AIDSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Flip Chart
    Includes 1 pad of paper and 2 markers

    $5.00 $15.00 $20.00
    Poster/Display Boards
    4’x4’ double-sided

    $8.75 $26.25 $35.00
    Whiteboard
    Includes two markers

    $0.00 $7.50 $10.00
    Easel

    $2.50 $7.50 $10.00
  • TABLECLOTHS and OVERLAYSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    White Tablecloth

    $5.00 $5.00 $5.00
    Black Overlay- First

    $0.00 $0.00 $0.00
    Black Overlay- Each additional

    $15.00 $15.00 $15.00
  • LABOR CHARGESRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Production Staff- Full Time
    Per Person, per hour

    $50.00 $50.00 $50.00
    AV Technician- Full Time
    Per Person, per hour

    $20.00 $30.00 $40.00
    Sound & Lighting Technician - SLT
    Per person, per hour

    $15.00 $22.50 $30.00
    Event Staff
    Per person, per hour

    $15.00 $22.50 $30.00
    Security Guard
    Per person, per hour, 4 hour minimum per guard

    $20.00 $20.00 $20.00
    Police
    Per officer, per hour, 2 officers minimum

    $60.00 $60.00 $60.00
    Early Open/ Late Close Fee (per hour)

    $50.00 $50.00 $50.00
  • POSTER BOARDSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
    Off Premise Poster Boards
    $500 minimum order applies Any damaged or lost poster board will result in a $500 replacement fee.

    $55.00 $55.00 $55.00


Download the entire list: Audio/Visual Pricing & Details

A/V Order Placement Notes:

  1. Requests must be submitted within 10 business days of event.  We can accept requests past the 10-day pre-event window, but we do not guarantee services and you may incur additional costs.
  2. Basic A/V support includes up to one hour of set up, troubleshooting, assistance and customer instruction. It does not include a dedicated A/V technician for the duration of your event.
  3. For Sound & Light Technician labor, there is a minimum of one hour set & one hour strike. The Union reserves the right to set minimum staffing levels required for all events and any labor depends on availability of staff technicians to operate equipment.

 

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