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Start your Conference planning here

Located at the Wisconsin Union, Conference Services provide an array of management assistance for University, state, domestic, and global partners. Our professional staff serves as your go-to contact for a range of services: from registration management to abstract collection, budgeting, and financial planning.

Get in touch
8:00 am - 5:00 pm Monday - Friday
Union South, 3rd Floor Administration Suite
1308 W. Dayton St.
(608) 265-6534

Conference Services

Whether your event is being held in our historic Memorial Union, or modern LEED certified gold Union South, on the UW-Madison campus, or any domestic or International venue, our management team can provide reliable and efficient administrative and organization services.


  • Custom built, web-based registration site
  • Management of credit card, check, and wire transfer payments
  • Provide all participants with invoices and receipts
  • Custom reports to capture participant information
  • Name badge printing and organization
  • Registration packet coordination
  • Visa and participation letter creation and administration


  • Design and develop custom website
  • Custom conference logo/graphic treatment
  • Targeted promotion
  • Promotional items
  • Program creation and printing

Financial Management

  • Budget development
  • Vendor contract negotiation and management
  • Invoice management and payment
  • Sponsor coordination


  • Planning meetings with Certified Meeting Professional
  • Venue & space set-up contracting and coordination
  • Catering coordination
  • Audio visual management
  • Menu development and on-site catering coordination
  • Transportation coordination (shuttle buses, on-site parking, special event transportation)
  • Exhibitor management
  • On-site management and staff support

Abstract Management

  • Develop custom abstract submission form and online submission
  • Manage abstract submission database
  • Coordinate abstract review process and online reviews
  • Direct communication with all submitting participants
  • Manage abstract book layout and printing