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Audio Visual Technology

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Audio/Visual Services & Equipment

The Wisconsin Union offers a wide range of audio/visual and presentation equipment for use at events at Memorial Union, Union South and the Red Gym.

Event equipment can be reserved through your Campus Event Services event planner as soon as your event is scheduled. Our friendly team of event and building managers are available to assist you with your rented equipment use or answer any questions on the day of your event. 

You may bring in your own equipment, but we do not provide technology support for non-Wisconsin Union equipment.

Meeting Room Equipment & Services Pricing

Projection Packages

A/V PROJECTION PACKAGES

Registered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Large Banquet Hall or Marquee Theater
Includes data projector, screen, audio, projector cart, extension cord, power strip and A/V support

$0.00 $165.00 $275.00
All Other Meeting Rooms
Includes data projector, screen, audio, projector cart, extension cord, power strip and A/V support

$0.00 $100.00 $225.00
Screen & Support
Includes screen, projector cart and A/V support

$0.00 $33.00 $50.00

Audio Packages

AUDIO PACKAGESRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Handheld Microphone
First one, includes cord

$0.00 $0.00 $0.00
Handheld Microphone
Each additional, includes cord

$4.00 $12.00 $20.00
Handheld Microphone
(wireless)

$13.20 $40.00 $66.00
Lapel Microphone
(wireless)

$13.20 $40.00 $66.00
Amplification of outside equipment
(each item)

$0.00 $15.00 $25.00
Press Box
("Mult Box")

$13.20 $40.00 $66.00
In Room Music

$0.00 $0.00 $15.00
Boom Box
(CD/AM/FM)

$0.00 $12.00 $20.00

Video Packages

VIDEO PACKAGESRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
BluRay DVD Player

$6.00 $18.00 $30.00
70" LCD TV


$25.00 $75.00 $125.00

Computer/Data/Phones

COMPUTER/DATA/PHONES

Registered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members

Laptop Computer
Includes wireless remote control

$25.00 $75.00 $100.00
Wireless Remote Control for Laptop
$50 fee if not returned
$3.75 $11.25 $15.00
Phone Line
(per line per day)

$11.25 $33.75 $45.00
Conference Phone
(does not include phone line)

$8.75 $26.25 $35.00

Pianos

PIANOSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Baby Grand Piano
Available in limited rooms only

$25.00 $75.00 $100.00
Upright Piano

$0.00 $56.25 $75.00
Electric Piano
(Memorial U. Only)
$0.00 $37.50 $50.00
Piano Tuning

$150.00 $150.00 $150.00
Piano Moving Fees
During an event (Grand/Upright)

$25/$12.50 $75/$37.50 $100/$50

Sound Systems

SOUND SYSTEMSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Portable Sound System
SLT labor rates are additional

$82.50 $247.50 $330.00
Outdoor Lecture Sound System

$25 $75 $100

Lighting

LIGHTINGRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Stage Wash
SLT labor costs are additional

$27.50 $82.50 $110
Banquet Hall Theatrical Lighting – Basic
Up to six theatrical lighting fixtures SLT labor costs are additional

$73.75 $221.25 $295.00
Banquet Hall Theatrical Lighting – Advanced
Up to 12 theatrical lighting fixtures SLT labor costs are additional

$110.00 $330.00 $440.00
DJ Dance Lighting System
SLT labor costs are additional

$21.25 $63.75 $85.00
Gobo
Standard or user-provided size b

$25.00 $75.00 $100.00
Gobo
Custom – requires 3 weeks’ notice to order

$75.00 $150.00 $200.00
Uplighting – Basic
Up to six uplights

$55.00 $165.00 $250.00
Uplighting – Elegant
Up to twelve uplights

$100.00 $300.00 $400.00

Miscellaneous Equipment & Services

MISCELLANEOUS EQUIPMENT & SERVICESRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Banner Hung in Event Room

$18.75 $56.25 $75.00
Extension Cord

$0.00 $3.75 $5.00
Laser Pointer- Green
(high-powered)

$3.75 $11.25 $15.00
Power Strip

$0.00 $3.75 $5.00
Security Core/Lock
Per door, one time fee- NOT daily

$18.75 $56.25 $75.00
Stage Sections
6’X 8’, 18” or 24” high, includes stage skirting

$10.00 $30.00 $40.00
Pipe & Drape
(per 10 foot section)

$12.50 $37.50 $50.00

Display Aids

DISPLAY AIDSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Flip Chart
Includes 1 pad of paper and 2 markers

$5.00 $15.00 $20.00
Poster/Display Boards
4’x4’ double-sided

$8.75 $26.25 $35.00
Whiteboard
Includes two markers

$0.00 $7.50 $10.00
Easel

$2.50 $7.50 $10.00

Tablecloths & Overlays

TABLECLOTHS and OVERLAYSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
White Tablecloth

$5.00 $5.00 $5.00
Black Overlay- First

$0.00 $0.00 $0.00
Black Overlay- Each additional

$15.00 $15.00 $15.00

Labor Charges

LABOR CHARGESRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Production Staff- Full Time
Per Person, per hour

$50.00 $50.00 $50.00
AV Technician- Full Time
Per Person, per hour

$20.00 $30.00 $40.00
Sound & Lighting Technician - SLT
Per person, per hour

$15.00 $22.50 $30.00
Event Staff
Per person, per hour

$15.00 $22.50 $30.00
Security Guard
Per person, per hour, 4 hour minimum per guard

$20.00 $20.00 $20.00
Police
Per officer, per hour, 2 officers minimum

$60.00 $60.00 $60.00
Early Open/ Late Close Fee (per hour)

$50.00 $50.00 $50.00

Off-Premise Poster Boards

POSTER BOARDSRegistered Student Organizations (RSO)UW Depts, Gov/State & Union MembersSponsored & Corporate Members
Off Premise Poster Boards
$500 minimum order applies Any damaged or lost poster board will result in a $500 replacement fee.

$55.00 $55.00 $55.00


Download the entire list: Audio/Visual Pricing & Details

A/V Order Placement Notes:

  1. Requests must be submitted within 10 business days of event.  We can accept requests past the 10-day pre-event window, but we do not guarantee services and you may incur additional costs.
  2. Basic A/V support includes up to one hour of set up, troubleshooting, assistance and customer instruction. It does not include a dedicated A/V technician for the duration of your event.
  3. For Sound & Light Technician labor, there is a minimum of one hour set & one hour strike. The Union reserves the right to set minimum staffing levels required for all events and any labor depends on availability of staff technicians to operate equipment.